Admissions & Records Office Supervisor
- Los Angeles Community College District
- Location: Los Angeles, California
Admin-Admissions and Enrollment
- Posting Date: 06/27/2022
- Application Deadline: Open until filled
Admissions & Records Office Supervisor
Date Opened : 6/26/2022 9:30:00 PM
Filing Deadline : 7/15/2022 4:00:00 PM
Location : Los Angeles Valley College
Salary : $5,160.86 - $6,393.40/mo; $61,930.32 - $76,720.80/yr (based on a full-time, 12 month position)
Job Type : Open & Promotional (Dual)
Plans, schedules, supervises, and participates in the specialized clerical and technical work of an admissions and records office on the day shift at a smaller college or the evening shift at a larger college.
- Plans, schedules, supervises, and participates in the day-to-day work of the clerical unit in the admissions and records office which performs a wide variety of functions related to student registration and class enrollment, attendance, grading, transfers, and graduation.
- Selects, trains, and supervises assigned clerical admissions and records staff.
- Interprets District policies, rules and regulations, and operational procedures associated with admissions and records.
- Answers inquiries and investigates and resolves the non-routine problems related to registration, enrollment, fee assessments, attendance, residency and graduation requirements, and other related areas.
- Assists in the coordination of any off-campus admissions and registration.
- Assists in coordinating procedures with other offices such as the business office, financial aid, counseling, and other student services programs.
- Utilizes standard office software applications to compile data and prepare reports and correspondence concerning student admissions and records matters.
- Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.
- Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.
- Reviews and supervises the processing of documents and petitions for grade changes, withdrawals, transfers, graduation, academic and progress renewals, etc.
- Performs related duties as assigned.
- An Admissions and Records Office Supervisor supervises and participates in the technical and clerical work in a college admissions and records office on the day shift at a smaller college or the evening shift at a larger college.
- A Senior Admissions and Records Office Supervisor supervises the day-to-day clerical and technical operations of a college admissions and records office and resolves the most complex and difficult technical problems of the office.
- An Admissions and Evaluation Technician applies judgment and specialized knowledge in the evaluation of student records for the purpose of determining eligibility and status of entering students and of students who petition to graduate. The work is performed with relative independence and requires the ability to explain regulations and procedures to students.
General supervision is received from the Registrar or an academic supervisor, in the absence of a Registrar. Immediate supervision is exercised over assigned admissions and records staff.
- Policies, rules, regulations, and procedures relating to enrollment, registration, grading, transfer, and graduation of students from college programs and specially funded programs
- Practices and procedures of office management
- Principles of supervision and training
- Capabilities of computer applications, systems, and hardware used in the operations of an admissions and records office
- Research techniques and sources of reference material and information pertaining to admissions
- Letter, memorandum, and report formats
- Recordkeeping procedures
- Plan, assign, and supervise the work of assigned staff
- Evaluate work methods and performances
- Understand, interpret, and apply the rules and procedures governing registration, enrollment, transfers, and graduation
- Establish and maintain effective relationships with administrators, staff, students, and the public
- Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement
- Communicate effectively orally and in writing
- Keep information confidential
- Effectively utilize computer equipment and software in the performance of duties
- Assess situations correctly and take effective action
- Gather, compile, and interpret statistical data
- Meet schedules and time lines
- Prepare comprehensive reports and correspondence
- Give clear and concise instructions
- Travel to off-site events and meetings
- Learn specialized computer applications
Education and Experience:
A. An associate degree or its equivalent from a recognized college or university preferably with coursework in business administration, human relations, and computer applications and office technology (CAOT) AND three years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity.
B. A bachelor’s degree from a recognized college or university preferably with a major in business administration, public administration, or a related field AND two years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity.
- A valid Class "C" California driver's license is required.
- Travel to locations throughout the District is required.
- Medical and dental insurance and vision care plans are provided for employees and their dependents.
- A $50,000 life insurance policy is provided free of charge for each employee.
- New employees receive 12 full-pay days and 88 half-pay days of illness leave.
- At least 15 paid holidays per year.
- Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
- Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
- Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
- Employee Assistance Program
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.