Associate Vice President, Administrative Svcs
- Los Angeles Community College District
- Location: Los Angeles, California
Executive-Administrative Vice President
- Posting Date: 06/27/2022
- Application Deadline: Open until filled
Associate Vice President, Administrative Svcs
Recruitment : #22-1054-001
Date Opened : 6/26/2022 9:30:00 PM
Filing Deadline : 7/22/2022 4:00:00 PM
Location : Los Angeles Valley College
Salary : $10,786.37 - $13,362.42/mo; $129,436.44 - $160,349.04/yr (based on a full-time, 12 mo position)
Job Type : Open & Promotional (Dual)
Assists a Vice President, Administrative Services, in administering the business affairs of a college.
- Assists a Vice President, Administrative Services, in administering the business affairs of a college by:
- Planning and directing the work of staff assigned to business operations such as:
- Budget Formulation and Management
- Accounting and Financial Reporting
- Facilities Planning and Construction
- Building & Grounds Operations and Maintenance
- Information Technology
- Procurement and Contracts Management
- Human Resources
- Enterprise Services Administration
- Safety and Security Services
- Establishing the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising business services at a college and monitoring units for effectiveness and operational efficiency.
- Evaluating the merit of requests from departments and offices for money, staffing, equipment and facilities and recommending the allocation and expenditure of resources based on management priorities.
- Designing, implementing, revising, and maintaining management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.
- Studying or directing the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.
- Collaborating with District specialists on the implementation and integration of District policies and procedures into college operations, and finding solutions to unusual and complex business problems.
- Participating as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of a college.
- Serving as a liaison between the Vice President, Administrative Services, and all segments of the college regarding the requirements and procedures governing the business services of a college.
- Preparing data, advice, and recommendations on the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of a college to effectively and efficiently provide business services.
- Representing the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of a college and District.
- Maintaining liaison with industry, organizations, and individuals in the college community to facilitate business transactions of a college and to enhance the accessibility of community resources to students.
- Soliciting funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.
- Preparing or directing the preparation of correspondence, reports, and presentations regarding business operations of a college.
- Assuming responsibility for business operations of a college in the absence of the Vice President, Administrative Services.
- May serve as a liaison to contracted Sheriff’s personnel.
- Performs related duties as assigned.
An Associate Vice President, Administrative Services, assists the Vice President, Administrative Services, in the overall administration of the business affairs of a college and assumes responsibility for the Vice President, Administrative Services, in the event of his/her absence or in the exercise of delegated responsibilities and authority.
A Vice President, Administrative Services, applies a broad knowledge of business principles and practices, as well as skill in dealing with organizations, methods, funds, people, equipment and other resources of management in administering a comprehensive program of business services at a college.
Directors of accounting, budget, business operations, and personnel administration are the District's top technical experts in their respective occupational fields and manage central administrative units which are responsible for providing policy, technical, and procedural direction, guidance and coordination over activities which impact the financial, human, or capital resources of the District as a whole.
A College President is the chief executive officer at a college.
General direction is received from a Vice President, Administrative Services. General supervision is exercised over assigned management, professional, technical, and general support staff.
- Principles and practices of financial management
- Federal, state, and local laws, regulations, and policies affecting business operations of a college
- Principles and practices of governmental procurement and material management
- Principles and practices of property management and space utilization
- Principles of business law and contracts
- Principles and techniques of management analysis and program evaluation
- Characteristics and capabilities of management information technology systems, software, and hardware related to business operations
- Legislative and administrative processes
- Principles of organization, management, and personal administration
- Principles and objectives of shared governance
- Principles of supervision, team building, and training
- Purpose, functions, policies, operating systems and programs of administrative units of the District
- Provide strategic leadership in planning, directing, and evaluating the assigned business operations of a college
- Relate business knowledge to the needs and characteristics of a collegiate environment
- Prepare clear, concise, logical and effective oral and written reports and presentations
- Communicate effectively with faculty, staff, students, civic and other groups, and the general public
- Persuade others as required to gain acceptance of recommendations and decisions
- Plan and direct diverse and complex operating programs and services
- Effectively utilize management information systems in the performance of duties
- Anticipate conditions, plan ahead, establish priorities, and meet schedules
- Evaluate work method and performance
- Stimulate teamwork and promote cohesiveness to achieve business goals
- Execute policies, rules, directions, and procedures of the District
- Conduct effective community fund raising campaigns
- Integrate technology into business decisions and operations
- Apply a high level of sound, independent judgment in the solution of complex business problems
- Establish and maintain effective relationships with the business community and administrative and executive offices of the District
- Motivate, direct, and develop subordinate staff
- Exercise the authority of the position with tact, integrity, originality, and resourcefulness
- Travel to off-site meetings and events
A bachelor's degree from a recognized college or university, preferably with a major in business administration, public administration, finance, economics, or related fields. An advanced degree in one of the aforementioned majors is desirable.
Three years of recent, full-time, paid, professional-level experience as a manager or administrator with responsibility for a corporate/entity-wide business function such as finance, accounting, auditing, budgeting, purchasing and contracts, information technology, human resources, facilities planning and development, payroll management, or risk management in an organization employing a minimum of 50 employees. Qualifying experience in an educational institution is desirable.
A valid Class "C" California driver's license must be obtained within 10 days of appointment.
Travel to locations throughout the District is required.
- Medical and dental insurance and vision care plans are provided for employees and their dependents.
- A $50,000 life insurance policy is provided free of charge for each employee.
- New employees receive 12 full-pay days and 88 half-pay days of illness leave.
- At least 15 paid holidays per year.
- Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
- Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
- Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
- Employee Assistance Program
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time