This job has Expired
Executive Director, Facilities Operations
Job Description
Position Description
Pay Grade: Executive 3
Under the limited direction of the Vice President, Facilities Operations, this position provides leadership and oversite for the administration and care of all college facilities and grounds. Responsible for ensuring that multiple department directors properly plan, communicate, and execute the Colleges preventive maintenance, repairs, improvements, renovation, new construction and presentation of all buildings and grounds. Manages the activities of two department directors and supports the Vice President to manage other department directors, as needed. Directs the Colleges Historically Underutilized Businesses (HUB) efforts. Develops and oversees implementation and compliance of HUB reporting.
Responsibilities and Duties (*Essential Functions)
- Provides oversight of the operations and maintenance of the college's building and grounds
- Develops and manages annual operating budget for the department. Advises the Vice President on the funding needs to maintain the physical facilities of the college, and the allocation of fiscal resources for capital improvements, future growth, and maintenance projects on all campuses. Participates in short- and long-term budget development and identifies facility operation area expenses and equipment needs for the college
- Represents the department on the Business Continuity Steering Committee to ensure all physical assets are protected during contingent activities. Oversees the development of long and short-range hazardous substances and strategic repair/response plans
- Directs the development of contingency plans to anticipate the need for grounds and facilities maintenance activities under emergency conditions and advises on campus closures
- In the absence of the Vice President, Facilities Operations assumes management responsibility for facilities management programs services, and activities, including project planning, building, utility and civil infrastructure design and construction, maintenance, operations, and cleaning of buildings
- Collects and maintains data pertinent to SACS accreditation. Serves as the Departments lead for all accreditation related information. Leads Department Directors to collect data and provide updates to the Initiatives and Assessment teams, ensuring the Colleges periodic SACS and Taskstream requirements are up to date
- Makes final decision regarding the appointment, retention, promotion, and assignments of Facilities Operations personnel. Approves the implementation of Department-wide staffing plans to support workload, training, development, and personal time balance
- Assists with the Vice President, Facilities Operations in developing and maintaining the Facilities Department Capital Improvement Program (CIP). Reviews and provides input to the College Master Plan
- Collaborates with the Vice President, Facilities Operations and the Design & Construction Director on construction and renovation projects for all campus locations. Set the requirements and standards for new construction and renovation projects. Initiates changes to the college construction standards for new construction or renovation projects. Approves recommendations to update or rewrite facilities support contracts on an annual basis
- Directs all activities related to the development, implementation, and ongoing administration of the HUB program by maintaining the Colleges HUB Plan to ensure it complies with policies and good practice in accordance with state statutes, senate bills and executive orders
- Overseas the development and maintenance of active bidder lists by trade to ensure easy accessibility for departmental personnel and outside agencies. Ensures required paperwork is prepared and tracked properly. Submits periodic reports to governing agencies. Reviews bid notices and billing to ensure timelines of submitted documentation
Supports the Vice President with recommendations for facilities related motions and reports for the Wake Tech Board of Trustees, Wake County Commissioners, State Board of Community Colleges and other state and local agency approvals
Collaborates and communicates with other College departments, staff, and community agencies to develop and implement effective facilities planning and management programs
Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Vice President, Facilities Operations
Overseas other Department Directors in the daily operations of assigned facilities and programs including staff, contractors, and vendors
Develops, reviews, and implements policies and procedures to meet legal requirements and College needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change
Provides guidance to Department Directors regarding facilities operations modules of the colleges Computerized Maintenance Management System (CMMS)
Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations
Serves as Co-Chair of the Presidents Climate Commitment Committee and oversees the implementation of the colleges annual updates and progress reporting
Travels frequently to multiple campuses during the week for routine meetings, inspections, and coordination activities
Serves as an Essential Employee for emergency operations affecting College operations. Available 24/7 for all related incidents
Qualifications
Knowledge, Skills, and Abilities:
Strategic planning skills
Excellent oral and written communications skills
Knowledge of facilities planning, design and construction, facilities maintenance management and utilities operations
Excellent organizational, troubleshooting, decision making skills
Knowledge of environmental and safety rules, regulations and policies
Ability to work effectively with internal and external contacts
Ability to work with a diverse group of people at all levels in the organization
Ability to develop, plan and implement long and short range goals
Ability to foster a cooperative work environment
Ability to use sound judgment and demonstrated leadership ability
Minimum Requirements:
Bachelors degree
Ten years of professional experience
Or an equivalent combination of education and experience
Leadership and supervisory experience
Valid drivers license with approval required by the Colleges Liability Insurance Carrier
Preferences:
Bachelors degree in an engineering, facilities management, or other design field
Essential Personnel:
Yes
We Value a Diverse Workforce!
As an equal employment opportunity employer, Wake Tech values diversity, equity and inclusion in our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents, and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences and diversity of the Wake Tech community. Wake Tech needs people from all backgrounds and swaths of life to help provide instruction, services, resources, and support to our students and the community. We strive to be self-reflective of the kind of student body we represent and culture that we are building, and we care deeply about supporting each employees professional growth.
*Please mention you saw this ad on CommunityCollegeJobs.*
Community College Jobs in Popular Cities
