Associate Vice Chancellor for Facilities Management Services
Job Description
Associate Vice Chancellor for Facilities Management Services
Role Title
12 month - Admin - Asst Prof
Role Code
01124-SW
FLSA
Exempt
Pay Band
00
Position Number
261FA006
Agency
VCCS-System Office
Agency/Division
System Office (Div)
Work Location
Chesterfield - 041
Hiring Range
$165,000 - $190,000
Emergency/Essential Personnel
No
EEO Category
A-Official or Administrator
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
40 hours Monday – Friday and as needed.
Sensitive Position
No
Job Description
A Brief History of Virginias Community Colleges
Over nearly six decades, Virginias Community Colleges have developed a track record of innovation and excellence to serve our residents and strengthen Virginias economy. Founded in 1966, our college system was designed to address unmet needs in higher education and workforce training.
Where We Are
With 23 colleges operating on 40 campuses serving every corner of the Commonwealth, Virginias Community Colleges are dedicated to promoting economic mobility for Virginians through innovation and collaboration with business and industry, and with educators from K-12 through senior colleges and universities. We support our colleges from the System Office located in Richmond, VA and from our Shared-Services Center located in Daleville, VA. Our 23 colleges, System Office and Shared-Services Center comprise the Virginia Community College System – the VCCS.
Where Were Going
Our strategic plan, Opportunity 2027, commits the VCCS to ensuring that students from every race, ethnicity, gender, and socioeconomic group have access to our colleges, achieve expected learning outcomes, and enjoy success after meeting their academic or career goals.
Infrastructure Portfolio
Across the VCCS, real estate holdings are valued beyond $2.5 billion, with more than 11.0 million gross square feet of building space in 340 buildings, and on 3,464 acres owned by the State Board for Community Colleges.
Job Description
The Associate Vice Chancellor for Facilities Management Services will provide highly functional, healthy, safe, secure, and aesthetically pleasing community college facilities in support of Opportunity 2027 and our mission to provide comprehensive higher-education, workforce-training programs and services of superior quality. The position will serve as responsible lead for the VCCS delegated authority for capital outlay projects and will maintain a “Big Picture” view of what is best for Virginias Community Colleges and work towards those goals with individual college administrations.
Job Expectations
Job Expectations
- Coordinate with central government agencies and provide pro-active leadership to assure that they understand our needs.
- Identify and capitalize on any source of funds that may be available to the VCCS to fill gaps in funding.
- Assure that excellent customer service is provided to colleges and others that we serve.
- Provide support and oversight for procurement of VCCS design, engineering, and construction services.
- Coordinate system-wide emergency planning.
- Provide direct supervision of central capital construction, building inventory assessment team, and real estate management. Assure projects are completed within scope, budget, and schedule throughout the design and construction process.
- Be ready and available to assist colleges in the event of facilities related problems, service disruption, or disasters.
- Assure that project designs are well thought out and will meet the needs of Virginias community colleges for years to come.
- Assure that construction documents prepared by contracted architects and engineers are complete, coordinated and code compliant to minimize construction change orders due to inadequate documents and to expedite review by the state building official to the greatest extent possible.
- To the greatest extent possible, resolve issues in a manner that does not involve litigation.
- Assure proper planning and execution of agency maintenance reserve program, ensuring spending is compliant with state requirements and addresses documented deferred maintenance needs for all community colleges.
- Meet or exceed deadlines for internal and external reports, requests for funding and other documentation.
- Assure that the fixed inventory building assessment program and emergency management functions are operated in a cooperated manner that meets the needs of the colleges and the entire system.
- Support staff and encourage open communication so that projects can be most effectively managed.
- Assure that real estate activities are properly managed in accordance with VCCS delegated authority and ensure proper coordination with colleges and central government stakeholders as required.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge Skills and Abilities:
- Registration as an Architect or Licensure as a Professional Engineer
- Masters degree or equivalent
- Substantial knowledge, skill and ability in all aspects of capital outlay and construction project management.
- Extensive knowledge regarding the development and administration of contracts for architectural and engineering design, construction management, project administration, cost accounting building, environmental and regulatory requirements.
- Significant computer expertise with knowledge of Microsoft Office applications and electronic procurement systems, and various applications for facilities project management.
- Excellent organizational, communication, and customer service skills with the ability to meet deadlines and manage multiple tasks simultaneously.
- Ability to work at a computer workstation for extended periods up to eight hours per day.
- Ability to speak on the telephone and/or communicate via video conference technology.
- Ability to sit for extended periods without breaks.
- Ability to perform repetitive movements, such as typing, and the use of commonly used office machines and supplies.
- Ability to lift and move a minimum of 10 pounds.
- Ability to communicate and present information in a clear manner.
- Ability to travel independently.
- Ability to travel within the Commonwealth of Virginia as needed for meetings and training.
- Ability to travel outside the Commonwealth as necessary for conferences or professional development.
Additional Considerations
Competencies:
- Communication: The ability to articulate thoughts and deliver information effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
- Coaching: The ability to facilitate skill development and improved performant by providing clear, specific feedback to others, understanding their goals and working with them to achieve those goals.
- Change Management: The ability to implement strategies for effecting change, delivering the message of change and helping people adapt to change.
- Managing Conflict: The ability to understand all sides of an issue, help others calmly move through emotional or tense situations, and achieve the best solution for everyone involved.
- Performance Management: The ability to set realistic performance expectations, demonstrate awareness of others work performance, provide regular feedback, and track performance progress.
- Facilitating: The ability to impartially guide a group with an overall goal of reaching consensus, solving problems or accomplishing tasks.
- Diversity, Equity and Inclusion: The ability to effectively manage and communicate across differences, identify and address barriers, and foster an inclusive, equitable work environment.
- Critical Thinking: The ability to carefully consider multiple pieces of information, from a variety of sources and perspectives, to integrate into a rational and beneficial solution.
- Interpersonal Skills: The ability to interact with others in a mutually respectful, genuine, direct, and supportive manner.
- Strategic Management: The ability to formulate objectives and priorities and implement initiatives to bring value to the organizations long-term objectives.
- Project Management: The ability to see the objective, the steps and resources needed to get there, the timeline is followed and the leadership necessary to impart the vision.
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
Travel is required.
Posting Detail Information
Posting Number
FAC_1175P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
02/01/2024
Job Close Date
02/15/2024
Open Until Filled
No
Agency Website
Contact Name
Patsy Rose
Email
prose@vccs.edu
Phone Number
8048194938
Special Instructions to Applicants
Additional Information
Background Check Statement Disclaimer
The selected candidates offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealths Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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