CVCC

Administrative Assistant To The President

SALARY See Position Description LOCATION Phenix City, AL

JOB TYPE Full-Time

JOB NUMBER 2024-09

OPENING DATE 4/15/2024

CLOSING DATE 4/29/2024 11:59 PM CENTRAL

CAMPUS LOCATION: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE

Position Summary

NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME.

Under the general direction of the President, the employee provides administrative support to the President of the College, and is the initial point of contact for operations and scheduling of the Presidents office.

Salary: Appropriate placement on Salary Schedule E1 02: ($55,044-$66,832), which is based on years of directly related full-time experience.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.

A complete application consists of the following:

Online employment application

• Cover letter
• Current resume
• Copies of all college transcripts

Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employees, verifying employment experience to meet minimum required qualifications and for appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized signature.

Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts.

Unofficial transcripts are acceptable for applications; however, official transcripts may be requested by the College prior to extension of employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Request for copies of applications materials, including transcripts, will be denied by the College.

Anticipated Start Date: As soon as possible, or as negotiated.

Essential Duties and Responsibilities

The duties and responsibilities of this position may include, but are not limited to, the following:

1. Maintain regular and predictable attendance.

2. Perform extensive administrative work.

3. Perform advanced clerical/secretarial work, to include typing, filing, faxing, and copying.

4. Schedule appointments and maintain the Presidents calendar of activities and appointments using scheduling software.

5. Compose and type correspondence for the Presidents office.

6. Conduct extensive internal and external communication by telephone, computer, and in print.

7. Maintain institutional calendar.

8. Maintain Intranet-based CVCC Policy and Procedures Manual and Alabama Board policies.

9. Prepare PowerPoint presentations and desktop publishing documents.

10. Maintain files.

11. Receive and distribute mail and other types of correspondence for the President's Office.

12. Ensure the resource list of community and state contacts is continuously updated.

13. Maintain inventory of supplies and office materials; order supplies as needed.

14. Answer telephone; route calls to appropriate person; take messages as needed.

15. As requested, create internal communications using desktop publishing and/or word processing software; receive information and articles and distribute messages to all faculty and staff as instructed.

16. Participate in the development of, and monitor, the departmental budget.

17. Audit employee and student travel requests for reimbursement.

18. Serve on committees as relevant to job, including serving as the recorder of the Presidents cabinet and other committees and meetings as assigned.

19. Maintain copies of minutes from all campus general and staff development meetings.

20. Interact with visitors and a diverse student population in a courteous and friendly manner.

21. Adhere to College standards of professionalism and confidentiality.

22. Perform other duties as assigned.

Qualifications

Interviews can only be extended to applicants who meet the minimum qualifications.

Following are the minimum required qualifications for this position:

• Associate degree, or the equivalent (60 semester hours), from a regionally accredited institution
• Five (5) years of directly related experience
• Proven ability to type 50 net words per minute
• Strong administrative and organizational skills
• Ability to demonstrate computer skills during screening
• Strong work ethic
• High degree of workplace professionalism, with excellent customer service skills, including proper telephone etiquette
• Self-directed with strong organizational skills and ability to work independently
• Ability to work a flexible schedule
• Ability to work extended weekday and weekend schedules when needed
• Ability to meet the public in a friendly and receptive manner
• Effective oral and written communication skills; proficiency in the English language Proficient use of the Microsoft Office suite, including Word, Excel, and PowerPoint

Following are preferred qualifications for this position:

• Bachelors degree from a regionally accredited institution

Application Procedures/Additional Information

All correspondence with applicants regarding this search process will be sent via email.

Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS.

The online application link is found on the employment page of the College's website at https://www.cv.edu/about/leadership/human-resources/ and https://www.schooljobs.com/careers/accs/chattahoochee.

Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

All male applicants between the age of 18-26 must provide proof of Selective Service Registration.

In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form and to submit payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.

Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.

CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.

Job Type: Full-time

Pay: $55,044.00 - $66,832.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person